Policies and Application Procedures
Revised January, 2007

Significant Revisions Contained Herein

Changes to the previous release of the policies and procedures (January 2005) include: (1) number of evaluations performed to apply for certification; (2) special exceptions notification.

The Certified Ergonomic Evaluation Specialist (CEES) recognizes a level of training and demonstrated ability in Ergonomic Evaluation as evidenced by completion of the four-day Ergonomic Evaluation Certification Program, subsequent fieldwork, and submission of an application packet including a sample of that fieldwork.

Those Eligible for Certification

1. Those eligible for certification include active or fully qualified professionals working in the fields of Safety, Industrial Hygiene, or any one of the Allied Healthcare fields including but not limited to Nursing, Occupational Therapy, Physical Therapy, or Kinesiology.

Note: There may be professionals whose education and training comes from fields other than those referred to above. To determine whether your background qualifies you to apply for the CEES designation, write a narrative, no longer than one page, addressing the following questions:

A. Why are you seeking the CEES designation?

B. What do you believe you will bring to the field of ergonomic evaluation?

C. In what way(s) do you believe your education and experience have provided the level of training necessary to become a Certified Ergonomic Evaluation Specialist (particularly address the area of medical physiology)?

Submit your letter to the Certification Committee at the address listed below.

2. Complete the four-day Ergonomic Evaluation Certification Program.

3. Perform twenty ergonomic evaluations.

4. Submit a completed application package within 2 years of the date of completion of the Ergonomic Evaluation Certification Program.

5. Submit a list of the twenty evaluations performed by the candidate after the completion of the certification program.

6. Submit a non-refundable processing fee of US$200.00.

7. Successfully pass critique of up to three of the twenty evaluations.

The Application Process

The application package must be submitted as a complete package. Incomplete application packs will not be processed. The only forms that will not accompany the application are the Professional Reference forms; these forms will be sent directly to the Matheson office by your chosen references (see comments below).

Please use the application check list included in your package. Be sure to sign and date the application check list before submitting your application package.

The package submitted for processing should include the following:

1. One Certification Application form

2. One Professional Experience form

3. One Statement of Professional Practice

4. Photocopy of your most recent academic degree

5. Video Release form

6. Non-refundable processing fee of US$200.00

7. Case Study Submission form

Notes About Completing the Forms

1. Statement of Professional Practice - Please read and consider this form carefully before signing it.

2. Distribute the three (3) Professional Reference forms to individuals who have requested ergonomic evaluation services. Ask these individuals to complete the form and to submit it directly to the Matheson office. Do not include the forms with your application package.

3. When completing the Case Study Submission form, include the following information about the job task or position evaluated (a blank form is included in the packet):

A. The job or task title

B. Whether task evaluated is classified as manual material handling (MMH) or upper extremity (UE)

C. The date the evaluation was performed

Notes About Acceptable Evaluations

1. Fifteen of the twenty evaluations must be performed after taking the course and none of the twenty may be over two years old.

2. Ten of the twenty evaluations must be performed on manual material handling (MMH) tasks.

3. Ten of the twenty evaluations must be performed on tasks primarily related to upper extremity (UE) tasks.

4. Every evaluation must include the ANSI Z365 long form.

5. The NIOSH Lifting Formula form must be included when appropriate.

6. At least 15 evaluations must have been videotaped. Indicate on your list which evaluations were videotaped.

Submitting Reports

1. DO NOT SUBMIT REPORTS UNTIL REQUESTED TO DO SO BY THE COMMITTEE. When notified by the Certification Committee, submit two copies of the selected reports and videotape(s). Please clearly mark your name on each report and videotape.

2. Clearly indicate on each submitted report if someone other than the applicant performed any portion of the evaluation. Write the initials or name of the person who performed any portion of the evaluation, other than the applicant, in the column next to that section of the report that represents such work. The applicant must have performed and written the preponderance of the evaluation/report.

3. Videotapes will not be returned and will become the property of Roy Matheson and Associates, Inc. If there is an issue of industrial confidentiality associated with your videotapes, please contact the Matheson office.

4. Within 7 business days of the receipt of the call indicating which evaluations have been chosen for critique, a package containing the reports and associated video tape must be forwarded to the Certification Committee via the Matheson office. The postmark on the package will be taken an the indication of mailing or shipping date.

Processing of Application

The applicant will be notified within 12 weeks of submission of the complete application package and requested reports as to whether the applicants work has been accepted. If the applicants work is not accepted for certification he/she will have 60 days from the date of notification to submit a new report which addresses the issues outlined in the critique.

Should the applicants resubmitted work not be accepted for certification the applicant must repeat the four-day certification program in its entirety at a cost of US$100.00 per workshop day before the applicant can reapply for certification. A non-refundable fee of US$200.00 will be assessed for the new application for certification.

Future Recertification

The CEES designation is valid for a period of 5 years from the date it is awarded. A date of expiration will appear on the certificate. It should be noted that the CEES designation is a copyrighted designation; it may be used only by evaluators whose designation is current and in force. The right to use the designation expires at midnight on the last day of the month of the expiration month on the applicants certificate.

Special Exceptions

Questions about your eligibility for certification, request for deadline extensions and questions about report critiques must submitted in writing to the Certification Committee. The Certification Committee meets quarterly and will respond in writing to your questions or requests.

Please send your correspondence to the following address:

Certified Ergonomic Evaluator Specialist Committee
Roy Matheson and Associates, Inc.
P.O. Box 492
Keene, NH 03431
USA

Note: This statement of policies and procedures supersedes and replaces all that are prior and cannot be amended except in written form.

Note: Certification policies and procedures may not be interpreted or amended by Matheson staff or course instructors. Although Matheson staff or course instructors may, from time to time, offer suggestions or guidance regarding the certification process their opinions, guidance and suggestions carry no weight in the application process and in no way influence or compromise the judgment of the Certification Committee.

Revised: January, 2007